E-seal: authenticate with a digital seal

The European eIDAS regulation (electronic identification and trust services) aims to ensure that:

  • Companies and individuals can identify themselves online in any country within the EU;
  • A European market is being created where parties can exchange, seal and¬†sign¬†messages, documents, and transactions carefree and legally.

The EU has drawn up strict frameworks and guidelines to guarantee the above services’ safety, reliability, and legality. Only parties that have certified themselves to the highest level can legally offer solutions for digital signatures and online identification. This article looks closely at authenticating important messages, documents, and transactions using a digital seal: the eSeal.

A person that safely and securely signs an encrypted document
A person that safely and securely signs an encrypted document

What is an eSeal (electronic seal)?

You can use an eSeal solution to authenticate and seal all your important messages, documents and transactions. In this way, you legally guarantee the integrity of their content. An eSeal is always linked to a legal entity so that you can issue a security feature for your company or organization for all your important documents, forms, messages, and transactions. Since eSeals are developed and issued under the European eIDAS regulation, they are legally valid in all countries of the EU. We distinguish three different types of electronic stamps:

Simple eSeals

  • The fastest and easiest way to link a message, document, or transaction to your company or organization;
  • Also the least secure option, as the identity of a company or organization is not verified separately;
  • Low legal value.

Advanced eSeals

  • Verifies the identity of one or more legal entities acting on behalf of a company or organization;
  • Associates your company’s or organization’s security feature with the relevant messages, documents, or transactions;
  • Most favored form of eSeals, as they are both reliable and easy to use.

Qualified eSeals

  • A neutral and licensed party, a so-called Trusted Service Provider, authenticates your essential documents and verifies the identity of legal entities involved;
  • Most secure option, as qualified eSeals, have the same legal value as security features issued under authorized parties such as notaries, etc.

Please note that a total solution that authenticates your important messages, documents, and transactions and gives persons and parties the authority to sign them always uses all trust services under the European eIDAS regulation. You want a solution that, in addition to legal persons, also gives natural persons the authority to sign (eSignature), that the identity of the parties and persons involved is legally established (eID) and that there is no risk of theft, damage or fraud during the transmission via the Internet (eDelivery). Therefore, always choose a provider that is certified to the highest level under the strict laws and regulations of the EU.

Considering AbSign as your digital signature & online identity verification partner?

What are the benefits of working with eSeals for companies and organizations?

The electronic seal guarantees that all important messages, documents, and transactions you issue on behalf of your company or organization are authenticated and provided with a security feature. Companies and organizations that start working with an eSeal solution immediately enjoy the following benefits:

  • Legal validity in the EU: qualified eSeals have the same legal value as a hand-applied company stamp and provide the highest level of legal validity in all countries of the European Union;
  • Security and trust: eSeals seal all sensitive communications and documentation issued inside and outside your company or organization. This way, you can be sure that integrity is guaranteed and that there is no risk of theft, damage, or fraud. Of course, you work with the safest and latest digital techniques under EU guidelines;
  • More efficient business operations: You reduce your administrative burden and speed up processes within your organization. Authorized legal entities can quickly and reliably authenticate and seal messages, documents, and transactions. They can also authorize other persons in your company or business chain for specific tasks if desired. In this way, you can avoid running into unnecessary delays within your workflow;
  • Positive customer experience: You not only validate your identity and role towards customers, partners, and stakeholders but also assure them that the integrity of your communication and documentation is guaranteed. Increase trust in your company or organization and makes it easier to do business with you.

How does eSealing fit into our digital signature package?

While eSealing can be used ‘stand-alone’ to seal critical communications and documentation and validate yourself against your customers, partners and stakeholders, the solution comes into its own when used in conjunction with the other trust services covered by the eIDAS regulation (eID, eSignature, eDelivery & eTimestamp). Below you will find a brief overview of our total solution for digital signatures and online identification.

1. Send

  • Securely send all your important messages, documents, and transactions to your customers, partners, and stakeholders.
  • We automatically secure and seal the content of your messages, so you can be sure that the origin of your documents and transactions is guaranteed.
  • Do you need to establish the identity of your addressees reliably and legally? Then you also have the option to add our advanced KYC check (know your customer).

2. Monitor

  • Get worry-free insight into the status of the signing process at the receiving party or parties.
  • You can monitor whether your essential messages, documents, and transactions are received, read, accepted (or rejected), whether the content has changed, etc.
  • Of course, if necessary, we can provide the above events with timestamps and geolocations.
  • Don’t worry about accessibility for your customers, partners, and stakeholders: you can read, send and sign any message and/or attachment from any device without downloading separate software or apps.

3. Certify

  • AbSign generates secure and legally valid certificates for the signing process and separate events (e.g., received, read, accepted, etc.);
  • We always maintain these certificates, even when you make adjustments and other changes to your documents and/or data. In this way, we guarantee that you can carry out business transactions within and outside the EU without any worries.

Are you convinced of AbSign as your digital trust services partner?

Why choose AbSign as a partner for your eSeal solution?

  • Security: we use the latest security and encryption standards and are certified to the highest level under the strict laws and regulations of the European Union;
  • Total solution: you can easily combine the electronic seals with our other digital signature services. We are one of the few parties in the EU that offers all services under the eIDAS regulation (laws and regulations of the EU) safely and legally;
  • Integration: we integrate free of charge with all software packages that you currently use in your business. In this way, your employees do not have to adjust their current workflow, while you can still use our services;
  • Experience: AbSign has more than ten years of experience with customers worldwide. In these years, more than 5 million people have used our service, more than 30 million documents are sealed legally, and we have digitally signed more than 7 million contracts.

Contact

Are you looking for a certified provider for your eSeal solution? Do you want to know more about our digital signatures and online KYC check? Then contact us immediately.

AbSign is the total solution for digital signatures, online identification (KYC), and other trust services. We have over 10 years of experience with customers worldwide and are fully legal within and outside the EU.